Welcome to the most consistently successful Healthcare Career Fairs in North America! This document contains vital information including hotel deadlines, booth signage, badge information, etc. There are hotel reservation links below. Please book your hotels ASAP. You can complete ALL necessary Exhibitor information that we need to collect using this site. Please forward this web link (http://healthcareersinteraction.com/fall2019exhibitorkit/) to others who will be exhibiting or should be aware of the details involved.
The Marskell Group Healthcare Career Fairs: Fall 2019 Exhibitor Kit
VANCOUVER Tuesday, October 29, 2019 10:00am – 3:30pm
TORONTO Thursday, October 31st 9:00am – 2:30pm AND Friday, November 1st 10:00am – 3:30pm
As you will quickly learn, Health Careers Interaction is much more than just a Career Fair. We are dedicated to your success and include networking opportunities and other tools to help you achieve your staffing goals not offered by others.
How to use this kit:
- Scroll through this web page and carefully read ALL the information. You can use the navigation menu on the left to easily jump to sections.
- BOOK YOUR HOTEL (Group Block Deadline for both Toronto & Vancouver hotels is 9/26/2019. Please note that the Vancouver hotel is a first-come first-served, limited-availability room block.)
- Complete the Exhibitor Information Questionnaire. You can submit the form partially completed and update information at any time
- Submit your FREE Job Board Postings
- Use the Attendee Badge Update Form to keep us updated if your Booth Attendees change
Now is the time for action! This is an important part of your preparation. Book your hotel and share this with your team.
We recommend that you print this checklist as a simple guide to improve your planning, experience and success at our events.
- Complete the Exhibitor Information Questionnaire. You can submit partial information and update it anytime. We even have an Badge Update Form so you can update that information anytime up to 2 weeks before the event.
- Book your hotel(s).
- Book your flight(s).
- Select your shipping provider for onsite materials. Leave plenty of time before and after the event due to custom or logistical delays.
- Pay your Marskell invoice.
- Submit your E-Magazine/Program Guide (Job Fair-in-a-Book) FREE listing, 100-word description and top hiring needs.
- Submit up to 12 FREE Job Board postings.
Hotel & Travel Information
The Marskell Group has arranged for a limited block of rooms at the hotels listed below at a discounted rate under the name “The Marskell Group”.
Exhibitors staying at these hotels are instructed to mention the block of rooms when making their reservations in order to receive the discounted rate. The block is released 30 days in advance. We encourage you to make your reservations as early as possible since rooms will be assigned on a first come, first served basis. Please note: The hotels may not honor the discounted rate on or after the release date (aka when the discount ends). We are here to make sure you have the best possible travel experience and are always at-the-ready to help answer any questions.
VANCOUVER HOTEL (Across the street from our event)
Delta Hotels by Marriott Vancouver Downtown Suites
550 West Hastings Street
Vancouver, BC V6B 1L6
Phone: +1 (604) 899-3024
Group rate available until September 26, 2019. – Limited Availability. Book today.
Reservation/Booking Link: Book your group rate for Marskell Group
InterContinental Toronto Centre
225 Front Street West, Toronto, ON M5V 2X3, CA
Phone: +1 (416) 597-1400
Group rate available until September 26, 2019. – Limited Availability. Book today.
Reservation/Booking Link: https://book.passkey.com/go/TMG2019
FREE Job Board (All new for 2019)
Each Exhibitor in good standing may post up to 12 active job postings to our Job Board at no charge. YOU CAN SUBMIT THIS FORM MULTIPLE TIMES; ONE TIME PER JOB POSTING – MAXIMUM OF 12.
Questions? Contact firstname.lastname@example.org
Schedule of Events
VANCOUVER Tuesday, October 29
Harbour Centre Room 1400-1430 Segal Centre
Downtown Vancouver Campus of Simon Fraser University 515 W Hastings St, Vancouver, BC V6B 5K3
8:00am-9:30am Exhibitor Setup
10:00am Exhibits Open
Exhibitor Lunch (Box lunches will be delivered to each Exhibitor)
3:30pm Exhibits Close
TORONTO DAILY SCHEDULE Thursday/Friday, Oct 31-Nov 1, 2019
InterContinental Toronto Centre, 225 Front Street West, Toronto, ON M5V 2X3, CA
Thursday, October 31
7:00-8:30am Light Breakfast – Niagara Foyer
7:00-8:30am Exhibitor Setup – The Ballroom
9:00-9:45am Town Hall Meeting – Niagara Room
9:45am Exhibits Open – The Ballroom
12:30-2:30pm Lunch Buffet – Niagara Room
2:30pm Exhibits Close [Early close for Halloween]
3:30-4:30pm Exhibitor Tear-Down
Friday, November 1
8:00-9:30am Breakfast – Niagara Foyer
10:00-10:45am Town Hall Meeting – Niagara Room
10:45am Exhibits Open – The Ballroom
12:30-2:30pm Lunch Buffet – Niagara Room
3:30pm Exhibits Close
3:30-4:30pm Exhibitor Tear-Down
Expo Floor Plans
Please note that the Vancouver Floor Plan is not yet available.
Drafts. Layout subject to change. We will make best efforts to accommodate booth placement preferences, but we cannot guarantee final layout.
TORONTO FLOOR PLAN
Exhibit Booth Information
Exhibit Booth Sign
Signs measuring 3.5 feet wide by 8 inches high are supplied to each exhibiting organization. Two lines of text are printed on the sign and hung above every booth. You decide what you would like printed but it is suggested the facility name is present on the top line and the location of the facility on the second line. It is also recommended that each line is kept to 30 characters or less to keep the font size from being reduced.
Booth locations are assigned based on the Exhibit Hall layout, attendee traffic flow, direct competitors, sponsorship level and other considerations at the sole discretion of The Marskell Group.
Booth Attendee & Badge Information
Registration includes two (2) Exhibitor Booth Attendee passes. Names of those attending are required for each city you are participating in so we can provide name tags. PLEASE INCLUDE NAME, TITLE, MOBILE PHONE & E-MAIL ADDRESS. This information will not be shared publicly and is for our internal use only. If you need additional passes, there is a $150 per additional pass in Toronto.
If you haven’t finalized who is attended, that’s ok. You can change that information as we go. Please do not delay submitting other information while waiting for exhibitor badge details.
In Vancouver, a box lunch will be delivered to your Exhibit Booth. In Toronto, a light breakfast and a buffet lunch are supplied by The Marskell Group. Please advise of any dietary concerns.
E-Magazine Listing & Advertising (aka Job-Fair-in-a-Book)
A Program Guide (Job Fair-in-a-Book) is emailed to all job seekers immediately following each event. These guides have detailed information regarding all Exhibitors in each event. To drive the most qualified attendees to your booth we will publicize the key hiring/recruiting needs for each exhibitor. This can include job titles/degrees, RN’s, Physical Therapist’s, PSW’s etc., New Grad vs. 1 or 2 years’ experience needed, Citizenship or Residency requirements etc.
TO PURCHASE AN AD OR FEATURED ARTICLE:
If you would like to be featured in our E-Magazine with a full-page ad or featured article, please contact Shawn McCabe at email@example.com.
The Marskell Group, LLC does NOT provide shipping services. We are not affiliated with nor do we partner with any particular shipping company.
- Attending both Vancouver & Toronto? We suggest that you ship materials separately to each and, perhaps, carry a display on the plane between shows or something similar.
- If you are shipping from the United States, there could be Customs delays
- We recommend using smaller displays in your booth to minimize shipping costs and potential delays
- Please discuss your timing needs carefully with your shipper. It’s important for your shipping vendor to understand exactly when your shipment(s) should be available back in your office.
- It’s often helpful to have zip ties, tape or other packing materials available onsite. We have very limited access within the hotels.
- Please note: If you are shipping on your own, please take into account possible customs delays and hotel storage restrictions.
Canex Show Services
Direct: (905) 870-9072
While we encourage every exhibitor to select their own shipping partner, Brad Hollett of Canex Show Services has helped us for many years.
Exhibitor Tips for Success
To ensure a successful event we have listed a few bullet points to help you maximize your results. They might seem basic, but we see the same easy to avoid mistakes at every Career Fair.
Before the Event:
- Plan to make your booth stand out
- Consider bringing a map to showcase your location(s)
- Bring some trinkets to draw attendees to your booth
- Make sure qualified attendees are given your contact information so they can follow up
- Set realistic short and long-term event recruiting goals
- If possible, come prepared to make hiring offers on the spot
- Have a follow-up plan already in place for both attendees you spoke with and the database you will be receiving
- Don’t delay contacting your preferred shipping service: avoid potential delays
During the Event:
- Stay off your phone
- If possible, stand up to connect better with the attendees
- Make notes in a notebook about your conversation and follow up needed
- Smile ?
- Remember the candidate might not fit your need or experience required today, but a year or two from now they might. Make sure to capture their contact information so you can stay in touch – you might want to hire them in a year or two. The student in front of you will have 2 years of experience very soon
- Be ready to make an offer on the spot to key candidates, or you might lose the prospect to another recruiter a few booths down the hall ready to make an offer
After the Event:
- Execute your follow up plan to contact the attendees you spoke with and the database you will receive after the event
- It might take 3, 4 or 8 “touches” with a candidate in the form of emails, letters and phone calls to close a deal
- Many of our very successful exhibitors are closing deals now that might have started 2 or 3 years ago. You are likely to see the same person at our event next year!
Attendee Database Usage Restrictions & Agreement
Exhibitors in good standing and who have paid their invoice in full will be given a copy of the Attendee Database within a few days of the Career Fair conclusion and must agree to the following restrictions.
The sale, distribution or sharing of any attendee database given by The Marskell Group LLC, by any means is strictly prohibited.
All electronic communication or solicitation must be made in accordance to all applicable rules and regulations including GDPR and U.S. anti-spam regulations.
Attendee solicitation, by any means, is limited to 2 (two) occurrences within the first 60 days of the Career Fair. An additional 2 (two) occurrences are allowed after 60 days, but within 270 days (9 months) of the Career Fair.
A $1,000 fee will be assessed for each additional use immediately payable to The Marskell Group LLC.
E-Blasts or any other marketing purchased through The Marskell Group LLC does not count against the above limits
By registering and participating in this event you agree to and understand the above conditions and limitations.
Exhibitor Rules & Regulations: Terms & Conditions
Version: January 6, 2019
Contract: The following rules and regulations become binding upon acceptance of this contract between the applicant (Exhibitor) and his/her employees and The Marskell Group LLC, the Career Fair organizer. The Marskell Group LLC, hereby grants the Exhibitor the privilege to use space, upon payment of the agreed upon fee, provided in the Exhibition Hall, during the Career Fair, subject to the conditions contained in this document.
Exhibit Space Description: A single exhibit booth space includes a 8′ x 10′ area, with a 8′ high draped back wall, 3′ high drape side rails, one 6′ draped table, two chairs, one identification sign and two representative name badges. A double exhibit booth space includes twice the amount of all listed items. No walls, partitions, signs, or decorations may be erected which will interfere with the general view “down the aisle” or view of other exhibits.
Booth Space Assignment: Booth location will be assigned on a first come first-served basis based on the form sent out prior to the event, and receipt of payment in full. Final allocation of space shall be at the sole discretion of The Marskell Group LLC. If it is determined that relocation of an Exhibitor is necessary to provide a more balanced exhibition or to facilitate a successful traffic flow, the Exhibitor shall abide by the decision of The Marskell Group LLC.
Adherence to Schedule: Exhibitors understand that no move-ins or move-outs will be permitted other than in accordance with the schedule set forth in the schedule of events. Exhibitors will not dismantle or remove equipment until after the close of the show unless otherwise agreed to by The Marskell Group LLC.
Exhibitor Payment: The Exhibitor agrees to submit full payment and complete all applicable registration forms to The Marskell Group LLC prior to the event.
Exhibit Hours and Disclaimer: Exhibit space should be occupied during all exhibit hours, unless a special circumstance prevents exhibitor from attending. This agreement is for the rental of the exhibit space only. The Marskell Group LLC has not made and does not make any warranty or representation whatsoever, either expressed or implied, including but not limited to the level of attendance at the Career Fair or the number of attendees who will visit any of the exhibitors.
Payments and Refunds – No Show/Cancellation Policy: Events reservations may not be cancelled but may be exchanged for other cities or dates (as long as advertising hasn’t started for the original event). In the event of receipt of notice of cancellation after the ad campaign has begun, a no show or any other breach, the full fee shall be due and payable. Future credit at management discretion.
Noisy and Obnoxious Equipment: The operation of whistles or any objectionable device will not be allowed. After the Fair opens, noisy and unsightly displays will not be permitted. The Marskell Group LLC reserves the right to restrict exhibits that may be objectionable or to order the removal of any portion of an exhibit which in the judgement of The Marskell Group LLC is detrimental to or distracts from the general order of the exhibits.
Potential Allergies: No balloons or peanuts are permitted within the exhibit hall due to potential latex and peanut allergies.
Attendee Database – Limited Use: Exhibitors in good standing and who have paid their invoice in full will be given a copy of the attendee database within a few days of the Fairs conclusion and agree to the following restrictions. 1- The sale, distribution, or sharing of any attendee database, given by The Marskell Group LLC, by any means is strictly prohibited. 2. – Attendee solicitation, by any means, is limited to 2 (two) occurrences within the first 60 days of the Fair. An additional 2 (two) occurrences are allowed after 60 days but within 270 days (9 months) of the Fair. A $1,000 fee will be assessed each any additional use. E-Blasts sent by The Marskell Group LLC does not count against the above limits. Continued next page.
No Solicitation: Solicitation to other exhibitors during the event and/or at related functions is strictly prohibited.
Hotel and Travel Arrangements: Exhibitors are expected to make their own hotel and travel arrangements. A limited block of hotel rooms will generally be available on a first-come first serve-basis as outlined in our pre-Fair communication.
Fire and Safety Regulations: In order to comply with local fire ordinance requirements, all decorative material must be flame resistant. No volatile or flammable fluids, substances or material of any nature prohibited by city/local fire regulations or insurance carriers may be used in any booth.
Indemnification and Limitation of Liability: Exhibitor shall assume responsibility for damage to the Site and shall indemnify and hold harmless The Marskell group LLC, its employees, agents, officers and directors and the Site for all liability ensuing from any cause whatsoever, including accidents or injuries to Exhibitor, its agents or employees. Exhibitor assumes full responsibility for any accident, injury or property damage to any person viewing its exhibit where such accident, injury or property damage is caused by negligence of Exhibitor, agents or employees. All exhibit material, equipment and property of any kind that may be on licensed property of the Site shall be the SOLE risk of Exhibitor. In the event any Exhibitor’s property is stolen, lost, damaged or destroyed, no part of such loss or damage is to be charged or borne by The Marskell Group LLC or the Site. In addition, Exhibitor acknowledges that The Marskell Group LLC and the Site do not maintain insurance covering Exhibitor’s property and that it is the sole responsibility of Exhibitor to obtain general liability, workers compensation, business interruption and property damage insurance covering such loss by Exhibitor.
Shipping, Equipment & Booth Set Up: Shipping, equipment and booth set-up, maintenance, dismantling, crating, uncrating and all other matters relating to the Exhibitor’s exhibits are the sole responsibility of the Exhibitor. Exhibitor must also make arrangements to return-ship their material. Please do not ship your company’s exhibit material directly to the hotel as they do not have space for storage, and there is no guarantee you will receive your material. U.S. Exhibitors should also take into account Custom rules, regulations and possible delays. The Marskell Group LLC will not be responsibility for any shipping issues, delays or damage, nor for any goods or equipment left at the exhibit hall.
Use of Exhibit Space: Exhibitors shall reflect their company’s highest standard of professionalism while maintaining their exhibit space during show hours. No Exhibitor shall assign, sublet, or share exhibit space without the written permission of The Marskell Group LLC.
Audio/Video and Electrical Services: Special arrangements must be made in advance for audio/video and electrical services. All cost for these additional needed services are the sole responsibility of the Exhibitor. Please use the provided forms to contract directly with the audio/video and/or electrical companies. For additional help, please contact Corey@Marskell.com or call him at (386) 968-2950.
Damage to Property: The Marskell Group LLC will not be responsible for the safety of the property of the Exhibitor from theft, damage by fire, accident, vandalism or other cause. The Marskell Group LLC will not be responsible for damage or injury to persons or property resulting from the negligence or action of others. Exhibitors must not apply paint, lacquer, adhesive, tape, Velcro, or any other coating to building, columns, floors, or to standard booth equipment. The Exhibitor accepts full responsibility for liability for damages to persons or property, public or private, arising out of its use of the exhibit space at the Career Fair.
——– End Exhibitor Kit – Fall 2019 – Updated as of July 9, 2019 ——-